Privacy Policy

This Privacy Policy describes how Optevira collects and uses your personal information. We are committed to protecting your privacy and handling your data responsibly. This policy applies to all visitors and members of our platform dedicated to board game clubs, tabletop meetups, and gaming events across Portugal.

Information We Collect

We collect information in several ways to provide you with the best experience possible:

• Account Information: When you register or create a profile, we collect your name, email address, age range, and location preferences to help connect you with relevant gaming groups and events.
• Usage Data: We automatically collect information about how you interact with our website, including pages visited, search queries, event registrations, and time spent on specific sections.
• Device Information: We collect technical data such as your IP address, browser type, operating system, and device identifiers to optimize our platform’s performance.
• Communication Data: If you contact us, we retain records of your inquiries, feedback, and correspondence to improve our services.

How We Use Your Information

We use the information we collect for legitimate business purposes and to enhance your experience:

• Providing and maintaining our platform and event listing services
• Personalizing your experience by recommending relevant board game clubs and tournaments
• Sending updates about chess tournaments, strategy game nights, and card game competitions in your area
• Improving our website functionality and user interface based on user behavior
• Preventing fraud and ensuring platform security
• Complying with legal obligations and resolving disputes

Data Protection and Security

We implement industry-standard security measures to protect your personal information from unauthorized access, alteration, disclosure, or destruction. Our systems use encryption protocols for sensitive data transmission and storage. However, no method of transmission over the internet is 100% secure. While we strive to protect your data, we cannot guarantee absolute security and encourage you to use strong passwords and keep your account credentials confidential.

Your Rights and Choices

You have the right to access, correct, update, or delete your personal information at any time. Under applicable data protection regulations, you may also request a copy of your data, restrict processing, or withdraw consent. You can manage your preferences in your account settings or contact us directly. We will respond to legitimate requests within the timeframe required by law. If you wish to opt out of promotional communications, you can do so through your account settings or by contacting us.

Cookies and Tracking Technologies

We use cookies and similar tracking technologies to enhance your browsing experience, remember your preferences, and analyze how you use our platform. Cookies help us understand which features are most popular, track event registrations, and personalize content recommendations. You can control cookie settings through your browser preferences, though disabling certain cookies may affect website functionality. For detailed information about our cookie usage, please refer to our Cookie Policy.

Data Retention

We retain your personal information only as long as necessary to provide our services and fulfill the purposes outlined in this policy. Account information is retained for the duration of your membership. Usage data is typically retained for up to two years to analyze trends and improve our platform. If you delete your account, we will remove your personal data within thirty days, except where we are required by law to retain certain information. Event registration history may be retained longer for compliance and operational purposes.

Third-Party Sharing

We do not sell your personal information to third parties. We may share limited information with trusted service providers who assist us in operating our website and conducting our business, such as payment processors and hosting providers. These partners are contractually obligated to maintain your information’s confidentiality. We may also disclose information when required by law or to protect our legal rights. Event organizers may receive your information only if you explicitly register for their specific chess tournaments or board game club meetings.

Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes in our practices, technology, legal requirements, or other factors. When we make material changes, we will notify you by updating the “Last updated” date at the top of this page and, where appropriate, by sending you an email notification. Your continued use of our platform after such modifications constitutes your acceptance of the updated policy. We encourage you to review this policy regularly to stay informed about how we protect your information.